Auditions and Employment

Orchestra Librarian

Artistic Operations Department

Job Summary

The Orchestra Librarian is responsible for obtaining and organizing the music needed for all PSO performances, and for maintaining the orchestra’s library of parts and scores. He/she must have strong organizational and communication skills and be able to work well without direct supervision and under pressure. Previous experience in music library procedures and background in classical music performance is highly desirable.

Job Duties and Responsibilities

Music Procurement

  • Arrange for the purchase or rental of materials to meet program needs for the orchestra.
  • Take delivery of and track incoming music, pack and ship outgoing music, and maintain shipping records.
  • Check all incoming and outgoing performance materials for condition and completeness.
  • Ensure prompt return of rented or borrowed materials and adherence to copyright laws.

Music Preparation

  • Assist in all aspects of music preparation, including but not limited to editing, proofreading, distribution, and marking string parts.
  • Work with conductors and soloists to prepare music according to their specific requirements.
  • Review all music to determine if orchestra parts meet acceptable standards:  legible parts, adequate rehearsal letters, numbers, and measure numbers.  Take the necessary steps to correct problems that potentially could disrupt rehearsals.
  • Ensure that there are enough parts; provide parts sufficiently in advance to the concertmaster and other designated string principals for bowing and pre-rehearsal practice.
  • Ensure that bowings, rehearsal letters/numbers, and measure numbers are compatible between the conductor’s score and the players’ parts.
  • Assemble and arrange music in orchestra folders.

Concert/Rehearsal Duties

  • For assigned rehearsals and concerts, arrive in time to ensure that all musicians have music and, if not, provide alternative.  Collect and store all music at conclusion of service.
  • Distribute and collect music at concerts and rehearsals; assist Music Director and musicians with needs related to printed music.
  • Place scores on the podium for the conductor.

Orchestra Library Maintenance

  • Maintain the orchestra’s collection of scores and parts; repair and maintain music and folders.
  • Catalogue and file music purchased for the orchestra library, maintain accurate inventory, and ensure adequate security.
  • Track all items borrowed from the library, i.e., individual parts, scores, reference materials; ensure their timely return.


  • Provide program listings, instrumentation requirements, and other information to staff on request; proofread book.
  • Maintain accurate orchestra performance records.
  • Report to all appropriate performance licensing organizations (ASCAP, BMI) all music performed on all concert series. During budgeting process, provide projected expense figures for planned repertoire.


  • Maintain a current file of publisher catalogues, research availability and cost of music to be ordered.
  • Prepare music for all auditions

Qualifications include:

  • Bachelor’s degree or experience as a musician in a professional orchestra
  • Knowledge of/sensitivity to orchestra librarian policies and practices
  • Highly motivated individual with strong organizational and communication skills
  • Confidentiality and discretion in all matters
  • Ability to anticipate and resolve issues creatively
  • Ability to prioritize and complete work in a complex environment
  • Willingness to work as part of a team in an intimate office setting
  • Excellent verbal and written communication skills with an ability to work positively with a variety of people under pressure
  • Strong computer skills required

To apply, please include “orchestra librarian position” in the subject line of your email. Please email resume and cover letter to:

Leah Puleio, Director of Artistic Operations

An Equal Opportunity Employer: It is the policy of the Portland Symphony Orchestra to provide all persons with equal employment opportunities without regard to race, color, religion, sex, national origin, marital status, sexual orientation, handicap, age, or Veteran status.

Section Violin 1 and 2

Audition date: Monday, February 13, 2017

Highly qualified applicants are encouraged to send a one-page rèsumé and refundable $40 deposit check, due on or before February 1, 2017, to:

Portland Symphony Orchestra

Attn. Martin Webster, Orchestra Personnel Manager

50 Monument Square, 2nd Floor

Portland, ME 04101

You may email your résumé to but your spot at the audition will be held only when your deposit check has arrived at the PSO office. Checks must be payable to the Portland Symphony Orchestra and will be returned at audition check-in, or destroyed if candidate notifies Martin Webster by February 9, 2017 of intent to cancel.

Employment will begin as soon as winners’ availability and the Portland Symphony Orchestra’s schedule allow. The PSO currently seeks to fill three violin openings: permanent positions Violin 1 Seat 10, and Violin 2 Seat 13, as well as a one-year opening for Violin 1 seat 8. The one-year position could become permanent at the conclusion of the 2017-2018 season pending the decision of a musician on leave.

The Portland Symphony Orchestra Audition Committee reserves the right to dismiss any candidate not meeting the highest professional standards at this audition.

All auditions take place on Monday February 13, 2017 at Merrill Auditorium, 20 Myrtle Street in Portland.

Audition Repertoire:

First movement exposition of one of the following concerti:

Bartok #2, Beethoven, Brahms, Dvorak, Elgar, Glazunov, Korngold, Mendelssohn, Prokofiev #2, Sibelius, Tchaikovsky.  Accompaniment will not be provided.

Violin I excerpts (all candidates):

Beethoven Symphony no. 3:

Mvt. III: Beginning to Trio

Berlioz Symphonie Fantastique:

Mvt. I: 12 before #5 to #6

Brahms Symphony no. 4:

Mvt. I: beginning to 9 after B, 6 before Q to end of movement

Mvt. II:  “E” to 1 after “F”

Mozart Symphony no. 39:

Mvt. I: Beginning to 7 after “C”

Mvt IV: Beginning to “A”

Strauss “Don Juan”:

Beginning to 13 after “C” 

Violin II excerpts (all candidates):

Rachmaninov Symphony #2:

Mvt. II: 11 before #33 to #35

Mozart Symphony no. 41:

Mvt. IV: Beginning to “C”


Thank you to our Season sponsor the Maine Arts Commission, POPS! Series Sponsor, Portland Press Herald/Maine Sunday Telegram, Official Hotel, Holiday Inn by the Bay, and Education Partner, IDEXX.
Maine Arts Commission Holiday Inn by the Bay Portland Press Herald/Maine Sunday Telegram IDEXX